使您的活动安全

Organising an event is a great way to bring communities together to fundraise for Versus Arthritis. However, given the many types of events - from quiz evenings to bake sales and sponsored walks - the fundraising regulators code of practice is very detailed in this area.

We have guidance to help you to run your event in a way that protects your supporters and Versus Arthritis.

你必须：

• 考虑所有人的平等访问问题，即使事件是针对特定人群的
• make sure the venue meets the legal requirements on health and safety
• 确保场地或位置适合目的，请注意任何限制
• 能够证明该事件可能产生的任何环境效果是合理的。

我需要进行风险评估吗？

风险评估是记录事件在事件中出错的潜力以及您可以做些什么来阻止这种情况的方法。它们是您活动计划的有用部分，通常是事件清单。一些场所或保险公司可能要求查看风险评估。

下载我们的空白风险评估模板（Word Doc，124 KB）。

You can call the Events team on 0300 790 0402 for support.

You must make sure that health and safety arrangements (e.g. medical cover and evacuation arrangements) are appropriate for the event and the country it’s held in. You should also check the maximum safe capacity for your event venue and if it has facilities for safely evacuating people with mobility issues.

那保险呢？

法规规定，您必须：

• have in place any insurance policies required by law
• 确保您有足够的第三方公共责任封面
• 考虑一下您是否应该拿出其他保险范围（不要以为您将被场地保险（例如社区中心）保险）。

It’s important to point out here that除非您是关节炎与分支机构的一部分，否则您的活动将beplay体育怎么下载不受关节炎公共责任保险的涵盖。

有许多公司为慈善活动提供保险。您可以在搜索引擎或一些比较网站上找到这些。

Any advertisement, poster or flyer for an event for Versus Arthritis has to state that we are a registered charity. You can do this by including our name and registered charity details on any materials that you produce in this format.

这些是：

注册慈善机构英格兰和威尔士号207711苏格兰SCO41156

与关节炎的团队可以为您提beplay体育怎么下载供大量帮助，以制作活动的海报，传单和门票，以确保他们符合所有法规。

If your event involves any form of entertainment, particularly if it involves the sale of alcohol, you must make sure that you have any permission or licences you need. Check with the venue or the licensing department of the local authority for the area in which your event is being held.

If you’ve been offered private property or land on which to hold your event, such as someone’s home for a bake sale or a field for a fete, you must check that you have the owner’s permission. It’s advisable to get that permission in writing.

You must not have more than the maximum number of people allowed to take part in an event under the relevant permission, licence or local conditions. This may lead to invalid insurance.

If you’re holding an event in the great outdoors, be sure to check the Countryside Code for that area.

If any specialist equipment is needed by, or recommended for, anyone taking part, you must give a list to each team or person taking part in enough time for them to borrow or buy any the items. The list should say who is responsible for the kit and who it is suitable for.

If you use recruitment materials such as adverts in the press, that are designed to encourage people to take part in an event, you must not mislead readers into believing that their commitment would be limited to any minimum personal registration fee. That is to say that they’re expected to raise fundraising through sponsorship or other activities.

您必须确保所有营销材料都有准确而清晰的活动细节，并清楚地表明，筹集的资金将用于关节炎与关节炎。beplay体育怎么下载

If your event involves participants driving as part of the event you must tell them to take rest stops and plan their journey in a way that recognises road safety, especially speed limits.

If a certain age, level of fitness, preparation or training is necessary for a person to be able to take part safely you must agree this beforehand with the people involved.

您必须根据法律获得任何您需要的许可，才能在活动开始前以书面形式参与活动。这包括在相关的情况下接受法律条款和条件并保护健康和安全。您还应该考虑需要在参与者18岁以下的任何活动中获得责任成年人的许可。

您必须确保参加参加他们期望达到的任何筹款目标之前就知道。

如果您计划进行筹款活动，则必须制定计划，以涵盖您可以合理预期的所有情况，并确保参与其中的人完全了解您对他们的期望。这包括一个应急计划，即如果您的事件被取消，该怎么办。您可以将其包括在风险评估中。

在您的活动中使用此清单：

• 最终检查
  Make sure everything is in place, especially fire exits, first aid and equipment.
• Congestion and crowd management
  Checking evacuation process, and marshals and stewards where necessary.
• 销售和交易
  建议不要在活动中出售任何东西，因为这具有税收影响。但是，您可以提供商品，例如商品，蛋糕等，以换取建议的捐款。
• 安全标准
  You must make sure that any product being sold at the event meets relevant safety standards.
• 涉及食物的事件
  Many fundraising events are going to involve the sale of food. You must make sure that any food being supplied meets Food Hygiene Regulations. If you’re involved in organising repeat events that involve food, it may be worth considering undertaking a food safety qualification. Ensure you have license to sell alcohol and display food warnings on allergens.

Keep safe when handling money by following these guidelines:

• Do not leave unsecured cash unattended.
• 计算您在不公开的安全地方筹集的资金。
• 尽可能，确保所有与两个无关的人计算和记录的现金。
• 确保在密封的容器/收集罐子中收集现金捐款。
• 与与您无关的另一个人打开锡罐。
• Bank the money from collections as soon as possible by sending it to Versus Arthritis in the full amount without taking fees/expenses. You can bank money into your personal account and send a bank transfer or cheque to Versus Arthritis.

如果您的活动包括任何形式的抽奖活动，彩票，奖杯或免费抽奖出于慈善目的，则需要遵循任何可能适用的赌博法规。有关此处适用的法规的详细信息，阅读跑步抽奖或彩票。

At any fundraising event you may be collecting personal data. Examples of this include:

• capturing information on a registration form for a challenge event
• 记录人们有关赞助的详细信息
• 在抽奖活动的衣帽间票的背面有某人的名字和电话号码。

This is all personal data and as such has to be treated very carefully in line with a number of separate regulations.

作为慈善机构，我们非常重视对人们数据的保护和处理。Check out our privacy policy.

As a fundraiser you’re likely dealing with personal data. Only collect data you need, do not share this data and only keep the data for as long as you need it.

要记住的事情：

• Only collect data you need.
• 通过将硬件保存在橱柜和保护电子副本的密码中来安全存储数据。
• 破坏您不需要的数据。
• 根据要求或死者个人数据删除数据。

Protecting personal data ensures people can trust fundraisers to use their data legally, fairly and responsibly.

某些特殊类别数据（例如有关宗教，种族或健康的信息）可能具有更强的保护。我们没有看到筹款人持有任何特殊类别数据的正当理由，我们会要求您不要这样做。